Job Description

Job Summary We are seeking a proactive, organized, and detail-oriented Human Resources & Administration Executive to manage the company's HR, administrative, and clerical functions. The successful candidate will support the full employee lifecycle while ensuring efficient office operations and providing administrative support to daily business activities. Salary: RM3,000 – RM4,500 (Depending on qualifications and experience) Key Responsibilities Human Resources • Manage the full recruitment process, including job postings, candidate screening, interview coordination, onboarding, and offboarding. • Prepare and maintain HR documentation, including employment contracts, confirmation letters, disciplinary letters, and employee records. • Monitor attendance, leave administration, overtime, and payroll-related information. • Coordinate employee benefits, training, performance reviews, and engagement activities. • Ensure compliance with company policies and Malaysian employment legislation. • Handle employee enquiries professionally and maintain strict confidentiality. • Prepare HR reports and provide administrative support to Management as required. • Processes staff compensation and payroll accurately and in a timely manner. • Ensures that proper documentation is maintained to support payroll processing for approval and audit checks. • Ensures the timely update and accuracy of staff personal, compensation and other information in the electronic system. • Carries out monthly submission of statutory contributions before stipulated datelines. • Preparation and issuance of HR-related letters and reports such as: o Confirmation letters o Resignation letters o Memo o Updated new staff listing o Resignation listing o Directory listing Administration & Clerical • Manage daily office administration and ensure smooth office operations. • Prepare and process Delivery Orders, invoices, quotations, and other business documents accurately and promptly. • Handle incoming telephone calls, emails, and customer enquiries in a professional manner. • Maintain proper filing systems and ensure all company records and documentation are organized and up to date. • Perform data entry, prepare reports, and update company databases as required. • Monitor office supplies, stationery, and company assets, and coordinate purchasing when necessary. • Arrange meetings, prepare meeting rooms, and assist with company events and travel arrangements. • Provide general administrative and clerical support to Management and perform other ad hoc duties as assigned. Requirements • Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field. • Minimum 3 years of relevant experience in HR, administration, or office operations. • Knowledge of Malaysian Employment Act and HR practices is an advantage. • Proficient in Microsoft Office applications (Word, Excel, Outlook). • Experience with HRIS or accounting systems is an added advantage. • Strong organizational, communication, and multitasking skills. • Able to work independently, maintain confidentiality, and meet deadlines with minimal supervision. • Willingness to travel to government departments and authorities when necessary, including but not limited to: o Immigration Department o PERKESO (SOCSO) offices o Other relevant government agencies or offices • Must have own transportation. Benefits ✔ EPF, SOCSO & EIS ✔ Annual Leave & Medical Leave ✔ Training & Career Development Opportunities ✔ Friendly & Supportive Working Environment ✔ PRS Retirement ✔ Performance Bonus ✔ 1 day paid leave on employee's birthday